DacEasy Course Descriptions

All classes are conducted at Neve & Company P.C., in their new state of the art training facility. Each student will have their own computer, with hands on training from DacEasy certified consultants. Depending on class size, more than one DacEasy Certified Consultant may be on hand to assist with the training process.

The BASIC course is best taken when you are first setting up your DacEasy Accounting software. Its deals with many important decisions which must be made when establishing your accounting data files for the first time. The course works from general to specific, dealing with as many significant set up issues as possible. Upon completion, you should understand how to best set up DacEasy for your business, and your industry, to most effectively capture and track the information you require to make meaningful management decisions. If you have already set up your DacEasy program, this course will still be helpful in understanding how the basic set up files impact your day to day use of the DacEasy software. Below is an explanation of each section the program covers.

Introduction - What to do before you begin

Standard conventions used
Program foundation
Program function keys
Installing and testing decisions using sample data
Protecting your data
How to back up accounting data
Quick steps for backing up data
Quick steps for restoring data
Maintaining Data integrity
Quick steps to using file utilities

Basic accounting principles

Important terms
Learning about basic accounting principles
Fiscal year and accounting cycles
Examples of entering transactions
Examples of entering transactions
How DacEasy uses your entries

Accounts and company defaults

Setting up your accounts
Creating your chart of accounts
Add an account
Departmentalize your chart of accounts
Verify the structure of your chart of accounts
Quick steps for verifying the chart of accounts
Easy setup
Enter company information
Enter your periods table
Enter account setup balances
Add interface accounts
Learning about templates
Important terms
Selecting and editing a form template

Customers

Add a customer
Attach a note to a customer
Enter customer beginning balances
Verify customer information
Quicksteps for printing the customer directory report

Vendors

Add a vendor
Attach a note to a vendor
Enter vendor beginning balances
Verify vendor information
Quick steps for printing the vendor directory

Products

Add a product
Attach a note to a product
Setting up and using price breaks
Quick steps for setting up price breaks
Serial numbers
Add a serial number
Enter product beginning balances
Verify product entries
Quick steps for printing product listing report

Services

Add a service
Attach a note to a service
Tracking service contract numbers
Verify service entries
Quick steps for printing a service listing report

Building your accounting knowledge

Entering account setup balances
Entering customer setup balances
Entering vendor setup balances
Entering product setup balances
Setup Checklist

Setup Adventures

Adventure 1: Back up the sample data
Adventure 2: Use user access
Adventure 3: Add accounts for departmentalization
Adventure 4: Enter an account balance
Adventure 5: Edit an existing invoice template
Adventure 6: Enter a new customer
Adventure 7: Change a customer code
Adventure 8: Enter a vendor’s beginning balance
Adventure 9: Using price breaks
Adventure 10: Set up a product for serial number tracking
Adventure 11: Enter serial numbers for a purchase
Adventure 12: Track product history
Adventure 13: View product transaction detail history
Adventure 14: Enter a product’s beginning balance

Quiz and Quiz Answers

The Intermediate course is perhaps our most comprehensive course, dealing with day to day use of DacEasy to record typical transactions which may occur in your business. The format is general, designed to make the information useful for businesses of many different kinds, in many industries. Below is an explanation of each section the program covers.

You use the accounts receivable module to record any activity that affects a customer's account. All entries made in this module update the Receivable Aging report and allow you to generate up-to-date customer statements. Entering AR invoices allows you to record a sale without affecting your inventory. Invoices originally entered through the Billing module shouldn't be re-entered in the Accounts Receivable module unless an adjustment is necessary.

You use the billing module to invoice your customers and record the sale of products and/or services. Invoices can include detailed descriptions of the goods and services sold or mesBEST SOFTWARE SBs notifying customers of upcoming events. All entries made in the Billing module update the Accounts Receivable Aging report as well as the Product and/or Service modules. When you post, DacEasy generates a general ledger entry to reduce the amount of inventory in stock, set up customer's accounts receivable and recognize the expenses associated with the sale. Use the billing module to enter sales returns when customers return merchandise. DacEasy places products back into stock and decreases the amount in the customer's account. In detail, while covering these areas of the program, each student will learn:

The Cash module lets you keep track of the cash flow in your business in order to avoid a cash crisis. Use the cash module to enter all items that need to appear on the reconciliation. You receive money into your checking account from customers, interest, loans, selling assets and other miscellaneous sources. You make payments to cover expenses like raw materials, office supplies, rent, utilities and donations.

At the end of the month, all deposits (receipts) and payments (disbursements) entered can be reconciled with your bank statement by using the Cash Reconciliation feature. Enter your bank statement balance and DacEasy displays every deposit and check entered using the Cash module. Adjustments made during the reconciliation process create a GL entry and adjusts your available cash balance. Finally, using the Cash module gives you the power to produce a variety of reports to help you manage your cash flow. In detail, while covering these areas of the program, each student will learn:

You use the Assembly module anytime it's necessary to invoice a finished good and there aren't available units in stock for that product. Using the Assembly module allows you to shift component units to a finished good. DacEasy decreases the on hand units for the component and then transfers the balance into finished goods. If there is no service attached to the finished good, a journal entry isn't made and the total dollar amount in the Product module isn't affected. If however, the component list includes labor, DacEasy creates a journal entry to increase inventory and offset the direct labor account.

Use the Physical Inventory module any time you need to increase (debit) or decrease (credit) the on hand dollars reflected in your inventory account. Perform a physical inventory count and compare it to your DacEasy inventory account balance. If there is any discrepancy between the Product Activity report and your physical inventory count, enter the necessary adjustments using the Physical Inventory module. When you post the physical inventory adjustment, DacEasy creates a journal entry to adjust the inventory balance and offset the Cost of Goods Sold account.

Use the Purchasing module to generate purchase orders and to record the receipt of merchandise and the associated accounts payable. Entering merchandise received increases the on hand units reflected in the Product module and creates the appropriate entry on the Accounts Payable Aging report. You can also enter costs associated with the vendor invoice such as shipping and handling into the Purchasing module. When you return merchandise to a vendor, DacEasy allows you to reduce your inventory in the Product module by creating a purchase return. In detail, while covering these areas of the program, each student will learn:

The job costing module tracks the estimated and actual costs associated with your various projects from the initial bid through the completed job. This is ideal for wholesales, distributors, light manufacturers, the construction industry and for any situation where you need to closely control the costs of a project. The program tracks the costs associated with estimated and actual costs of a project through all the phases and sub-phases of the total job. The accounting and reporting capabilities you receive when interfacing with DacEasy Accounting and Payroll greatly increase the effectiveness of your job costing data. Job costing makes your bidding and estimation techniques much more accurate by giving you the tools necessary to track estimated and actual costs throughout the entire job. By being able to rapidly make changes to your bid, your productivity and the accuracy of your quotes increases dramatically. In detail each student will learn:

If you run a retail business with one or more cash registers, it's very important for you to maintain control of the exchange of money that occurs at each register every day. After setting up your files and configuring the program to your environment, you can accomplish most of your everyday activities in DacEasy Point of Sale on one screen: the Cash Register Entry screen. DacEasy designed the cash register entry screen to accommodate all register activities, including bar code scanning, opening the cash drawer and layaway tracking. By having one main screen you save time because you don't have to keep changing screens to accomplish different tasks, and you wont have to train the register operator how to use other routines in the program.

DacEasy Point of Sale can be run as a stand-alone program or as a module to DacEasy Accounting. If you are currently running DacEasy Accounting, you can set-up a direct interface to the general ledger from Point of Sale. So when you post register transactions, an entry is made in the general ledger, debiting and crediting the appropriate accounts. In detail each student will learn:

DacEasy Order Entry is a complete order processing program that tracks your customer's orders from the time of entry to the time you ship the merchandise. You can accomplish most of your everyday activities in Order Entry on one screen. DacEasy Order Entry is extremely easy to implement and learn.

DacEasy Order Entry can be run as a stand-alone program or as a module to DacEasy Accounting. You can set up a direct interface to the general ledger from Order Entry. When you post shipments, an entry is made in the General Ledger, debiting and crediting the appropriate accounts. In detail each student will learn: